What is a poor practice when managing sensitive information in a facility?

Allowing all employees unrestricted access to sensitive files is considered a poor practice when managing sensitive information in a facility due to several reasons related to information security and data privacy. Sensitive information often includes personal data, health records, financial information, or proprietary data that requires protection from unauthorized individuals.

By permitting unrestricted access, the facility increases the risk of data breaches, either from malicious intent or unintentional mishandling of information. This practice diminishes accountability and makes it challenging to track who has accessed or modified sensitive information. Effective data management requires a controlled access approach, ensuring that only authorized personnel can view or handle sensitive files based on their roles and responsibilities.

In contrast, practices such as encrypting data transmissions, documenting access to data logs, and regularly training staff on data privacy policies are all essential safeguards that help protect sensitive information by limiting access, maintaining a clear record of interactions with data, and fostering a culture of privacy awareness among employees.